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Docuplate
PDF automation

PDF purchase order template

Send purchase order PDFs suppliers can action immediately

Standardise how your team orders stock and services. One PO template, structured vendor and line-item data, and consistent PDFs for every procurement request.

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Why teams use Docuplate

  • Procurement-ready structure

    Vendor block, ship-to, line items, tax, and approval fields mapped to data, not copy-pasted each time.

  • Consistent PO numbering

    Bind PO number, requester, department, and delivery date so finance and suppliers see the same format.

  • Included starter template

    Purchase order starters ship with your free account alongside 17 other document templates.

  • Scale with batch and API

    Generate PO PDFs from approved requisition spreadsheets or connect procurement tools via webhook.

How it works

  1. Step 1

    Design your PO layout

    Open a purchase order starter or import the PDF format your finance team already uses.

  2. Step 2

    Connect vendor and line data

    Map supplier name, items, quantities, unit costs, and totals to structured JSON sample data.

  3. Step 3

    Issue PDFs

    Download individual POs, run CSV batches for monthly procurement, or automate from approval workflows.

Common questions

Can purchase orders share data paths with invoices?

Yes. Reuse vendor and line-item field names across templates so the same JSON payload works for POs and invoices.

Is CSV batch available for purchase orders?

Starter and above let you upload a spreadsheet of PO rows and generate PDFs for each line in one job.

Can approvers still download manually?

Yes. Automation uses the same template. You can always preview and download from the visual builder.

Ready to try it?

Free plan includes starter templates and 50 PDF downloads per month.

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